This Privacy Policy explains how personal data are collected, used, stored and shared in connection with the EU Peers II project and its Community of Practice.
EU Peers II is a European project funded by the European Union under the LIFE Programme (Grant Agreement No. 101295054). It is implemented by a consortium of 14 partner organisations. The consortium is committed to protecting personal data and processing them in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679) and applicable national data protection legislation.
1. Who is responsible for processing your personal data?
Climate Alliance, as coordinator of EU Peers II, is the data controller responsible for the central Community of Practice membership database within the meaning of Article 4(7) of the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679).
Climate Alliance determines the purposes and essential means of processing membership data, including the categories of information collected, the purposes for which they may be used, access arrangements and retention rules.
Data controller:
Climate Alliance / Klima-Bündnis der europäischen Städte mit indigenen Völkern der Regenwälder | Alianza del Clima e.V., Eschborner Landstraße 42 – 50, 60489 Frankfurt am Main, Germany. Email: info@eu-peers.eu
Other EU Peers II consortium partners may access and process membership data to carry out agreed Community of Practice activities, subject to defined data protection obligations. Where partners process personal data as independent controllers for specific activities, they are responsible for complying with the GDPR in relation to that processing.
We collect your personal data when you submit the application form to become member of the EU Peers Community of Practice or subscribe to the EU Peers newsletter.
2. What personal data do we collect?
The personal data collected depend on how you interact with EU Peers II:
Community of Practice membership
When you apply to become a member through the online membership form, we collect the following information:
- Name and surname,
- Email address,
- Organisation name
- the location (city, country, postal code) of your organisation
- Organisation website
Newsletter subscriptions
If you subscribe to the EU Peers newsletter, we collect your email address and any other information explicitly requested in the subscription form.
Where different processing arrangements apply to a particular activity, additional privacy information may be provided at the point of data collection.
Event registrations
For certain EU Peers II events, we collect personal data through registration forms. The data collected and their purposes depend on the event and are specified in the respective registration form. Personal data are processed in accordance with this Privacy Policy and any additional privacy information provided during registration.
3. Why do we process your personal data?
We process personal data for the following purposes:
- Processing membership applications and managing Community of Practice membership.
- Maintaining and updating the membership database.
- Communicating with members about relevant EU Peers II activities, opportunities and developments.
- Facilitating participation in national and transnational Community activities, including peer exchange, networking, training and collaboration.
- Supporting the organisation and development of national and transnational Community platforms.
- Monitoring membership development and preparing aggregated statistics for project evaluation and reporting.
Public member directory
The EU Peers II website may display the name, website and country of members' organisations in the public member directory: https://www.eu-peers.eu/members.
Other information provided in the membership application, such as your name, email address, postal code and city, is not published in the directory.
Personal data are not made available to consortium partners for unrelated commercial or other purposes outside the agreed EU Peers II activities.
Newsletters and project updates
We use contact details to send newsletters and project updates to individuals who have subscribed or where another applicable legal basis permits such communication.
4. Website use, analytics, embedded content
The EU Peers II website (www.eu-peers.eu) is operated by LABEEF on behalf of the project consortium.
Website analytics (Piwik PRO): We use Piwik PRO to understand how visitors use the website, including page visits and downloads, and to improve its content and functionality. Where analytics involves cookies or similar technologies requiring consent, these are used only with the visitor's consent (Article 6(1)(a) GDPR).
Embedded content (YouTube): Some pages may include videos hosted on YouTube. When such content is activated, personal data, including technical information about the visitor's device and connection, may be transmitted to YouTube. Where required, embedded content is activated only after the visitor has given consent (Article 6(1)(a) GDPR).
5. What are the legal bases for processing your personal data?
We process personal data on the following legal bases under Article 6 GDPR:
- Membership administration and Community activities – legitimate interests (Article 6(1)(f)): Processing membership applications, maintaining the membership database, communicating with members and facilitating participation in EU Peers Community activities. Our legitimate interest is to establish and maintain a professional network supporting the development and upscaling of One-Stop Shops for home renovation.
- Project monitoring and reporting – legitimate interests (Article 6(1)(f)): Analysing membership development and preparing project statistics to monitor activities and fulfil project reporting requirements. Where possible, data are aggregated or anonymised.
- Public member directory – consent (Article 6(1)(a)): With your explicit consent, we publish your organisation's name, website and country in the publicly accessible EU Peers member directory. You can withdraw your consent at any time by contacting info@eu-peers.eu. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.
- Newsletter subscriptions – consent (Article 6(1)(a)): We process your email address to send you the EU Peers newsletter only if you have actively subscribed. You may withdraw your consent at any time by using the unsubscribe link included in each newsletter.
- Event registration and organisation – legitimate interests (Article 6(1)(f)): Where personal data are collected for event registration and organisation, we process them to manage participation, communicate relevant event information and facilitate professional exchange within the EU Peers II project.
6. Who has access to your personal data?
Authorised staff of Climate Alliance and other EU Peers II consortium partners may access membership information where necessary for the implementation of agreed Community of Practice activities, to communicate with members, facilitate participation and organise activities. All consortium partners are presented here: https://www.eu-peers.eu/about-us.
Access to membership data is governed by agreed data protection and confidentiality rules. Consortium partners are required to use the data only for authorised purposes, protect them against unauthorised access and disclosure, and comply with applicable data protection obligations.
Where a partner processes membership data as an independent controller for a particular activity, the partner is responsible for providing any additional privacy information required by the GDPR.
Technical service providers involved in hosting and maintaining the membership database may process personal data on behalf of Climate Alliance under appropriate contractual arrangements.
Personal data are not sold or disclosed for unrelated commercial marketing purposes.
7. How do we stor and protect your personal data?
Membership data are stored in a protected, access-restricted area of the HumHub platform.
The platform is provided through a Software-as-a-Service (SaaS) solution. Membership data are hosted on servers located in Germany or elsewhere within the European Union. The hosting infrastructure operates under ISO 27001-certified information security arrangements, with a confirmed certification scope.
Access is restricted to authorised individuals who require the information for their project responsibilities. Appropriate technical and organisational measures are applied to protect personal data against unauthorised access, loss, alteration or disclosure.
8. How long to we retain your personal data?
Personal data are retained only for as long as necessary to fulfil the purposes for which they were collected and to comply with applicable legal, contractual and reporting obligations.
Membership data are retained for the duration of membership and for a limited period afterwards where necessary for project administration, reporting or other legitimate purposes.
At the end of the EU Peers II project, personal data will be deleted or anonymised when they are no longer required, taking into account applicable retention requirements and any agreed arrangements for the continuation of the Community of Practice.
9. What are your data protection rights?
Under the GDPR, you may have the right to access, rectify or erase your personal data, restrict their processing, object to certain processing activities, request data portability where applicable, and withdraw consent where processing is based on consent.
You can exercise your rights by contacting Climate Alliance at info@eu-peers.eu.
You also have the right to lodge a complaint with a competent data protection supervisory authority.
10. Changes to this privacy policy
This Privacy Policy may be updated to reflect changes in the processing of personal data or in applicable legal requirements. The latest version will be made available on the EU Peers II website.
Last updated on 06 November 2026